"Too often, employee terminations can be messy. This is because organizations tend to be reactive — either they haven't dealt with something for a long time, and it got to a breaking point. Or because they have a leader who tends to be less empathetic and more brain-centred and logical who'd say, 'Well, we've got to fire people,' and loses sight of the fact there are humans involved," says HR expert Greg Smith.
In order to do so and to undergo this process in the most humane and professional way possible, these are 5 steps you should take into consideration, according to Mike Kappel.
If you must fire an employee, do so gracefully. When you meet with an employee to tell them they are being fired, you need to tell them as soon as the meeting starts. If you were getting fired, you wouldn't want to talk about the weather or last night's football game before hearing the news. Answer any questions about the employee's last paycheck, collecting unemployment benefits and health insurance.
Employment termination isn't just bad for that individual— it's also bad for the other employees. Other employees could have relationships with the fired employee. So, consider firing the employee after your other employees leave, so the terminated employee does not need to leave your office in front of their co-workers. Also, it might be a good idea to have someone else in the room (maybe someone from HR) as a witness.
If your employee has a contract with your business, you cannot fire them for reasons not listed in the contract. This should state the reasons you can end a worker's employment at your company. You might want to consult a lawyer before you fire an employee.
Before you fire an employee, give them a warning that they are not performing well. If you are firing an employee because of a serious policy violation, that's a different story. But if their performance is poor, do a performance review before firing them to give the employee every possible chance to improve first, and reserve firing as your option of last resort.
In some situations, telling employees that you let one of their co-workers go is necessary. For example, you might want to point out that there will be changes in workload or new opportunities available. But, don't go into detail and become the center of a gossip-fest. Remain professional throughout the process of firing an employee: before, during, and after.
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