Payroll Fraud can come in the form of many different schemes.
Has anyone encountered payroll fraud?
Can you describe the circumstances? (no need for company / employee names)
How was it handled, i.e. was the perpetrator fired / charged / convicted?
What changes / processes were made after the fraud was uncovered to stop it from happening again?
Hi Katie, yes this is becoming more common. We just need to keep vigilant by checking the real sender of the message. When changing bank details from employees, I request either a hard copy in person or an encrypted pdf with the password send via text message on the work phone. Prior to making the change I call the employee for a verbal conformation.
We are often dealing with employees at distance. We now require a PDF of their banking information from the financial institution clearly identifying the employee’s name on the account, along with a copy of the employee’s picture ID. HR follow up with verbal confirmation.
This is becoming way too common.
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